Iraq: Human Resources Coordinator - Erbil/Baghdad

We are looking for our delegation in Iraq for a

Human Resources Coordinator

Position Start Date: 1^st of December 2017

Duration: 12 months

Location: Erbil/Baghdad - Iraq

Terre des Hommes does not set closing dates for this position; recruitment is on-going until the position is filled

Contractual conditions:

Swiss salaried contract 3’400 CHF (~2’950 €) < > 4’750 CHF (~4’100 €) net /month according to experience x 13 times, Vacancy: 25 days annual leaves local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.

Context:

Terre des hommes (Tdh) launched its activities in Iraq, in January 2015. Tdh has provided cash assistance to displaced and vulnerable host faimilies. Tdh has followed humanitarian developments in through winterization kits and safe water drinking supply. Tdh strategy is to provide integrated humanitarian assistance for all IDPs located between Tikrit tiwn up to Al-Hajaj, as well as all the newly liberated areas, such as Shirgat, Qayyarah and Tal Afar. Tdh is consolidating its assistance to Tooz district which is facing a lack of humanitarian presence and assistance.

Main responsibilities:

Analysis of the socio-economic context

• Identify administrative partners relevant to HR

• Track the changes in the cost of living and the work market

• Study the national, social and cultural organization and the values and customs in Iraq and ensure compliance with existing legal and governmental reporting requirements. Ensure all legal obligations are fulfilled.

HR management of national staff

• Ensure that HR procedures are implemented and respected across the mission

• Ensure that recruitment and hiring procedures are respected: validate the mission’s recruitment needs, post profiles and contracts

• Supervise the archiving, handling and security of personnel files at Erbil mission

• Inform the managers about the methodology for performance reviews as well as their objectives and purpose, and ensure that they are implemented in a timely fashion

• Ensure that disciplinary procedures are respected and confirm eventual sanctions when required

• Confirm salaries of national staff before payment takes place

• Ensure that statements and payments are made to the organizations concerned

• In partnership with the Finance Coordinator and the Country Representative take part in defining salary and social policies for national staff and implement these policies. Evaluate risks linked to changes in compensation and social policies

• Consolidate and update the mission organization chart

• Update internal policies and procedures in accordance with the Kurdish/ Iraqi legal framework

• Take part in abuse and risk prevention management

• Ensure the administrative monitoring of disputes and represent Terre des hommes when dealing with administrative authorities and, if necessary, legal authorities

• With the support of the law firm and external accountant, finalize and implement the Internal Staff Regulations.

HR management of expatriates

• Take part in the welcome and administrative briefing for expatriate personnel

• Ensure the administrative follow up of the expatriates in collaboration with headquarters

• Ensure that the internal staff regulations and procedures are respected by all expatriates.

Strategic HR Leadership and Management

• Devise and deliver a planned HR approach to attracting, developing, inspiring and retaining the right people with the right skills to achieve strategic, high-quality programmatic outcomes

• Determine workforce needs, identify human resources and competency gaps, and devise a development and workforce plan to facilitate nationalizing roles and retaining staff

• Review and approve job position requests, job descriptions and make recommendations, ensuring accuracy, consistency in the documents

• Participate in budget preparation and provide strategic compensation analysis to drive nationalization strategy and ability to attract high-quality talent. Define and review salary structure; coordinate annual compensation review process and compensation adjustments with Finance Coordinator

• In regards to respect of code of conduct, lead or co-lead investigations and ensure issues are resolved and appropriate follow-up is carried out

• Advise supervisors in determining appropriate disciplinary action plans in a judicious manner. Follow-up disciplinary measures and related employment law matters.

• Actively participate in proposal design and grants opening and review meetings (GRMs, GOMs) specifically advising on organizational structure, position scoping, demographic/staffing analysis and other inputs critical to ensure strong HR foundation to support program quality.

Staff Performance Management and Development

• Serve as a reference of supervisory excellence; supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and leading documented semi-annual performance reviews

• Provide constructive feedback and counsel on career paths and professional development for HR team and Tdh staff; establish a culture of continuous learning opportunities

• Support the management, coaching and development of national and international staff to build a cadre of skilled, committed and motivated staff

• Support senior staff to continue to pursue nationalization of senior and management positions.

Reporting/Communication

• Ensure HR national administrative reporting to headquarters in accordance with the time frame specified by the administrative calendar

• Establish and maintain relations at a national level with administrative authorities linked to HR. Constantly monitor legal developments, review local labor laws regularly, approve information collected by law firm and integrate this information in internal documents

• Take part in meetings relating to HR issues, representing Tdh on HR issues

• Take part in drawing up proposals and donor reports, focusing on the analysis and the HR cost of the projects

• Draw up the HR annexes for the donor reports

• Act as liaison between headquarters and the field for matters relating to Human Resources management.

Values

• In his/her professional activities, adhere to the values defined in the strategic plan: commitment, expertise, integrity and self-reliance

• Work in different cultural backgrounds and in difficult situations, deal with confrontation due to differences (intercultural).

Profile :

Knowledge of humanitarian / NGO sector

At least 2 years of significant experience on a similar position

Excellent writing, reporting and communication skills

Ability to work in an inter cultural environment

Flexibility

Responsive, motivated, good communicator

Ability to work under pressure

Knowledge of donor procedures (OFDA, ECHO)

Office Pack

English fluent/French not required, Arabic an advantage

Child Safeguarding Policy

· Raising awareness within the Foundation on violence against children.

· Providing guidance to employees and others and defining expectations when it comes to preventing, raising, denouncing and responding to issues of child abuse.

· Reducing the risk of child abuse by selectively recruiting employees and others.

· Reducing the risk of child abuse by developing a culture of open and informed leadership within the organization and in our work with children.

We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.

Are you interested? Do you want to face this challenge?

Procedure:

Please apply on our website: https://tdh.luceosolutions.com/recrute/fo_annonce_voir.php?id=959&idpartenaire=20007

We will only consider complete online applications corresponding to the required profile.

Your application must include a complete CV and a covering letter. If you are not shortlisted, your file will be destroyed by us, according to the rules on data protection.

If you face difficulties in applying online, please contact our HR department: rh@tdh.ch

Terre des hommes provides equal working conditions for men and women. Furthermore, for candidates with equivalent qualifications and for positions with responsibilities, applications from women are strongly encouraged.

The recruitment and selection procedures of Terre des hommes reflect our commitment for child security and protection.