Iraq: Logistics Coordinator - Baghdad / Erbil

We are looking for our delegation in Iraq for a

Logistics Coordinator

Position Start Date: 1^st of September 2018

Duration: 1 year

Location: Baghdad / Erbil – Iraq

Terre des hommes does not set closing dates for this position; recruitment is on-going until the position is filled

Contractual conditions:

Expatriate contract under Swiss labour code 3’400 CHF (~2’950 €) < > 4’750 CHF (~4’100 €) net /month according to experience x 13 times, Vacancy: 25 days annual leaves local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.

Context:

Terre des hommes (Tdh) launched its activities in Iraq, in January 2015. Tdh has provided cash assistance to displaced and vulnerable host faimilies. Tdh has followed humanitarian developments in through winterization kits and safe water drinking supply. Tdh strategy is to provide integrated humanitarian assistance for all IDPs located between Tikrit tiwn up to Al-Hajaj, as well as all the newly liberated areas, such as Shirgat, Qayyarah and Tal Afar. Tdh is consolidating its assistance to Tooz district which is facing a lack of humanitarian presence and assistance.

More information in our website : https://www.tdh.ch/en/our-interventions/iraq

https://vimeo.com/226747169

Main responsibilities:

The Logistics Coordinator reports to the Country representative, and is in charge of all of the logistics for the delegation, the residence of the Country representative and the projects:

• Management of the fleet of vehicles / IT equipment
• Procurement – supply
• Stock management
• Various maintenance

Contribute to drawing up intervention strategies and their implementation by project teams, along with the Country Representative, coordinator and project leaders. Participate in drawing up strategic guidelines for the delegation with the Country Representative, the coordinator or project leaders: collect the data and analyse the opportunities and the risks. Initiate discussions on improvements to be made in his/her field. Participate in the development of new tools in his/her field of activity. The incumbent will conduct his or her duties in accordance with the Charter of Terre des hommes and the Tdh Child Safeguarding Policy.
Terre des hommes expects its personnel to behave in accordance with local culture and traditions. The incumbent assures the moral protection of the name of Terre des hommes and upholds in all circumstances the interests of the organization. Tdh intervenes without any affiliation to politics, religion or financial profit. The incumbent will direct his or her activities and engagements without preoccupation of political, racial or religious affiliation.

Function details:

Administration / logistics program

• Manage the logistics of the programmes and intervention zones and material resources;

• Make sure equipment is supplied according to predetermined planning;

• Guarantee the management of Tdh property (securing of the human and material resources);

• Manage the logistics and the maintenance of the base and its equipment. Monitor the maintenance /restoration of the living quarters. Ensure that the Operations Manual is properly applied

Maintenance and use of technical equipment

• Organise the allocation and provision of the equipment;

• Identify the requirements and choose the suppliers;

• Provide training in the handling of equipment and develop operating procedures;

• Implement the monitoring tools. Monitor the additional equipment required and advise on the purchase

Park vehicle

• Provide preventive and curative maintenance for the fleet of vehicles. Recruit technical staff.

IT park

• Provide preventive maintenance, including as regards data backup;

• Identify the base's IT equipment requirements. Diagnose breakdowns and organise the repairs.

Telecommunications

• Install the equipment and maintain it.

Energy

• Implementing power installations or have them built.

Supply Management base and logistics operation

• Handle orders and service contracts according to the established rules;

• Organise the different stages in purchasing goods and services: orders, tracking, taking delivery, any customs clearance, conformity checks and budget check;

• Ensure purchasing logistics procedures are followed;

• Provide the (logistical) management for expatriated HR or other people passing through (welcome, lodgings, travel, etc.);

• Organise travel logistics in the framework of the projects (planning, vehicles, tracking movements, etc.);

• Provide team members with the information necessary for the successful implementation of the projects. Train and supervise the national logistics team.

Transportation Management

• Choose the methods of transporting and packaging the merchandise. Schedule shipments and track them up to their final destination. Organise the local transport.

Management of distributions

• Organise, plan and supervise the implementation of the identified activities in coordination with the other services;

• Analyse the relevance and appropriateness of the distribution in relation to changes in context and needs Train and supervise the distribution team. Define a distribution process. Monitor and evaluate the distributions.

Stocks

• Choose the storage site and its layout plan. Organise the flow of merchandise;

• Take delivery of the merchandise and check the quality & quantity;

• See to the physical management of the stock and in particular, attend to phytosanitary measures and expiry dates. Monitor the stock list.

Security Management

• Conduct security briefings. Comply fully with Tdh security rules and those of the country.

• Ensure that safety equipment is present, up-to-date and in compliance.

Reporting

• Write the monthly reports with analysis of the results.

• Write the logistics section of the sponsors reports and the Tdh annual report.

• Create and monitor the tools for obtaining the verification sources necessary to the project.

Participate in specific projects

• Define the needs. Draw up the budgets. Identify the players.

• Identify the human resources requirements.

• Monitor the supply of consumables.

• Maintain and service the equipment.

• Compose the invitations to tender. Examine and compare the quotes.

• Establish the terms of the contracts.

• Provide the security for the project.

Construction and rehabilitation

• Coordinate the activities of the various groups of skilled workers. Take delivery of the materials and equipment.

Profile:

Knowledge :

• Professional diploma or university degree is a Logistics field (supply, IT, mechanic…).

• At least 2 years’ experience in a similar position.

• Advance IT knowledge (hardware and software, Microsoft Office, Internet).

• Previous experience with an NGO is mandatory.

• Previous experience in emergency response is appreciated

Skills :

• Required qualities: organized, sense of human relations, diplomacy, communication skills.

• Desirable: proactive, autonomous, rigorous, analytical, willingness and motivation to work in an international and intercultural context

Languages:

• Fluent in English (written and spoken)

• Knowledge of Arabic is an asset

• Knowledge of the Iraq/Syrian context would be a distinct advantage

Child Safeguarding Policy:

• Raising awareness within the Foundation on violence against children

• Providing guidance to employees and others and defining expectations when it comes to preventing, raising, denouncing and responding to issues of child abuse

• Reducing the risk of child abuse by selectively recruiting employees and others

• Reducing the risk of child abuse by developing a culture of open and informed leadership within the organization and in our work with children

We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.

Are you interested? Do you want to face this challenge?

Procedure:

Please postulate on our website: https://tdh.luceosolutions.com/recrute/fo_annonce_voir.php?id=1116&idpartenaire=20007

We will only consider complete online applications corresponding to the required profile.

Your application must include a complete CV and a covering letter. Additional documents such as diplomas and work certificates will only be required in case of an interview.

If you are not shortlisted, your file will be destroyed by us, according to the rules on data protection.

If you face difficulties in applying online, please contact our HR department: rh@tdh.ch

Terre des hommes provides equal working conditions for men and women. Furthermore, for candidates with equivalent qualifications and for positions with responsibilities, applications from women are strongly encouraged.

The recruitment and selection procedures of Terre des hommes reflect our commitment for child security and protection.

What is Terre des hommes: https://vimeo.com/253387235

https://tdh.luceosolutions.com/recrute/fo_annonce_voir.php?id=1116&idpartenaire=20007

We will only consider complete online applications corresponding to the required profile.