Switzerland: Deputy Manager - Lausanne

We are looking for our Headquarter in Lausanne for a

Deputy Manager- Asia Area

Position Start Date: ASAP

Duration: CDI

Activity rate: 100%

Location: Lausanne (Switzerland)

Terre des hommes does not set closing dates for this position; recruitment is on-going until the position is filled

Context:

Under the supervision of Asia Area Manager, the Deputy Manager is responsible for a series of tasks connected to the Area and Operations with a variable and progressive degree of autonomy.

They provide technical, administrative and analytical support to the team. They actively participate in the design and implementation of the strategic programs and interventions.They ensure the operational follow up of Tdh program/projects within the countries of intervention (respectively : Nepal, India, Myanmar, Bangladesh) up to the perimeter of their responsibilities. To properly follow up regional, delegation and program activities, they are expected to travel to the intervention areas.

Main responsibilities:

• Guarantee compliance with the project cycle management framework (scheduling the monitoring and evaluation) in collaboration with the teams in the field.

• Support the development of new projects in the region.

• Guarantee the monitoring framework of the contracts related to their countries (authorities, national partners, financial backers, external consultants); directly for those managed from the headquarters, and as a support for those managed from the field.

• Be the first point of contact at headquarters for the countries of intervention with regards to certain topics (HR, communication, information management RDF, finance, IT, standard, delegations).

• Manage the administrative and logistical processes related to the activities in the area (apart from delegations).

Function details:

• Strategy and institutional policy

• Together with the Asia Regional Manager, elaborate, implement and review the Asia Regional strategy

• Ensure implementation and compliance to the Terre des hommes Foundation Strategic Plan, Terre des hommes Regional Strategic Plan and Terre des hommes thematic policies in the field

• Together with the Asia zone, collaborate on the establishment and development of the Asia Zone, as a part of the broader organizational change

Project cycle management

• Supervise and follow up all activities related to the implementation of Terre des hommes’ projects in the field according to the proposal guidelines, indicators, budget and work plans

• In consultation with Terre des hommes Asia Zone and Country Delegations, develop new projects in-line with the Terre des hommes strategic plan and thematic policies

• Contribute to the development of annual and/or project work plans

• With the technical support of the thematic specialists and in coordination with the Asia Regional Manager, monitor the quality of the work carried out and suggest means of improvement

• Assess the efficacy and effectiveness of the work carried out and identify ways for further improve-ment

Reporting

• Review/Revise Country monthly activity reports and provide Tdh with annual reports in line with Tdh guidelines

• Review/Revise and provide the Zone and/or the donors with quality intermediate and final project re-ports as per donor contract

• Keep track and ensure timely submission of report to donors for the whole zone

Communication

• Ensure visibility of Asia Zone intervention at Global, Regional and Delegation level through a close coordination with HQ Communication Department and delegations

• Cooperate with Asia Assistant, trainees to ensure proper communication, planning and updates

Finance

• Actively participate to Tdh quarterly budget review and annual budgeting.

• Works with the Finance Controller and Asia Manager on budgeting, accounting and auditing as re-quired.

Human resources management

• Ensure Country Delegates’ leave/absence authorization and follow up

• Review/Provide inputs on delegation personnel policy and ensure timely updates from delegations

• Take an active role in creating a calm and relaxed working environment

Representation and networking

• In coordination with the Asia Manager, represent the organization at national and international level, particularly to the government, donors, official agencies, other non-governmental agencies etc.

• Ensure that all formalities required by government and other official agencies are properly prepared and punctually presented by the countries or person in charge within Asia zone

Fundraising

• Develop and maintain sound relations with potential donors (institutional, local, etc)

• Liaise internally and externally to identify new funding sources, both institutional and private ones

• Support the development of new project proposals with Countries, Programs and key departments in close coordination with Asia Zone

• Together with Asia Manager support the development of Regional and Countries’ fundraising strategies

Profile:

Education: Master or University degree in relevant field

Language: Excellent oral and writing skills in English and French, C2

Experiences and aptitudes:

• 3 – 5 year experience of project management within development and humanitarian sectors - Field experience is preferable

• Master in common IT tools and applications

• Shows flexibility, availability and adaptability

• Adopt a collaborative culture within and outside his/her domain and department

• Master and respect rules and procedures connected to his/her domain of activities

• Knows and applies the basics of GP/GCP

• Shows determination and proactivity

Competencies:

• Knows and apply donor mechanisms

• Analyzes both program and context

• Analyzes and synthesizes the information

• Knows and applies the state of the art in Project Cycle Management

• Communicate in a clear and concise manner

Child Safeguarding Policy:

• Raising awareness within the Foundation on violence against children

• Providing guidance to employees and others and defining expectations when it comes to preventing, raising, denouncing and responding to issues of child abuse

• Reducing the risk of child abuse by selectively recruiting employees and others

• Reducing the risk of child abuse by developing a culture of open and informed leadership within the organization and in our work with children

We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.

Are you interested? Do you want to face this challenge?

Procedure:

Please postulate on our website: http://www.jobs.net/j/JiGzzgLq?idpartenaire=20007

We will only consider complete online applications corresponding to the required profile.

Your application must include a complete CV and a covering letter. Additional documents such as diplomas and work certificates will only be required in case of an interview.

If you are not shortlisted, your file will be destroyed by us, according to the rules on data protection.

If you face difficulties in applying online, please contact our HR department: rh@tdh.ch

Terre des hommes provides equal working conditions for men and women. Furthermore, for candidates with equivalent qualifications and for positions with responsibilities, applications from women are strongly encouraged. The recruitment and selection procedures of Terre des hommes reflect our commitment for child security and protection. What is Terre des hommes: https://vimeo.com/253387235

http://www.jobs.net/j/JiGzzgLq?idpartenaire=20007

We will only consider complete online applications corresponding to the required profile.