Iraq: Project Coordinator – Kirkouk/Tikrit

We are looking for our delegation in Iraq for a

Project Coordinator – Kirkouk/Tikrit

Position Start Date : 22 August 2016

Duration : 8 months

Location : Kirkouk/Tikrit – Iraq

Terre des hommes does not set closing dates for this position ; recruitment is on-going until the position is filled **

Conditions

Swiss salaried contract 3600 CHF < > 4600 CHF /month according to experience x 13, Vacancy: 25 days per year, local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.

Context :

https://www.tdh.ch/fr/nos-interventions/irak

Main responsibilities :

· The Field Coordinator (Head of Operations) will work in direct collaboration with the mission personnel and interface directly with the Country Representative (Director), as appropriate for programme strategy, reporting and administration.

· (S)he will have direct access to confidential information, such as the general strategy of Tdh in Iraq, including programming objectives in the field, financial details, and security guidelines.

· The context of ongoing conflict presents inherent risks. A professional sense of security, confidentiality, and proper representation is paramount.

Fonction details :

Line Management

· Supervises the Health Programme manager, Child Protection Programme Manager, Administrator, Logistician and additional expatriate resources as posted in Tikrit and Kirkouk County.

· Receives updates and makes recommendations to the Country Representative (Director), Administrative and Logistics’ Officers concerning programme, security and administrative issues.

Program Strategy and planning

· Manages programming aspects of the Tikrit and Kirkouk operations in line with Tdh and donors’ standards

· In collaboration with the Country Representative (Director), designs strategies and objectives for improved support to beneficiaries.

· Participate in the review of the strategy for Tdh in Iraq.

· Ensures the representation towards stakeholders in Tikrit and Kirkouk

Corporate Policies, Management Systems and Procedures

· Contributes towards promoting and adhering to Terre des hommes’ Charter, Code of Conduct and Operating Principles.

· Provides oversight in order to ensure that established camp coordination practices comply with UN mandate and Sphere Standards as possible.

Child Protection/Camp Coordination/Shelter/WaSH

· Acts as the instrument of management and facilitation for programme activities; ensures proper office functioning for the achievement of support roles and tasks while respecting budget and timeline parameters; a service-oriented support outlook will be maintained by support staff members.

· Follows and ensures respect of programme action plans; facilitates exchange and troubleshooting; follows up on Country Representative’s (Director) orientations.

· Contributes to proposal drafting as requested; review and edit final versions.

· Facilitates coordination among key staff members of Programmes, Administration and Logistic teams.

· Organises internal coordination meetings and workshops for cross-departmental issues and planning purposes.

· Organises, maintains, and supports a ‘back up’ system for key Tdh staff for coverage during work absences.Networks with other NGOs and entities in the interest of information sharing and best practices

General Administration ad Logistics

· Maintains signatory schedule for purchase and payment authorisations.

· In collaboration with the Administration Officer and Country Representative (Director), reviews monthly budget vs. actual reports in order to orient future budgetary expenditures and allocations.

· Respects transparent management procedures as defined in the Tdh Iraq Staff Regulations and in respect of the salary scale

Human resources management

· Works with the Expatriate Managers to encourage and empower Iraqi national staff.

· Raises any questions to the Country Representative (Director) and/or the Administration Officer regarding Tdh compliance with basic requirements of the local law in respect to employment conditions and related matters.

· Leads and manages programming staff, encouraging effective team work and providing supervision and guidance, especially on issues related to cross-sectoral collaboration and harmonizing approaches.

· Coordinates with the Country Representative (Director) and the Administration Officer to assure accurate leave and R&R planning for expatriates and Nairoby sourced staff working in Tikrit and Kirkouk (inpats) and implement annual plan of staff leave days.

· Assists the expatriate managers in staff resource planning: job descriptions, recruitment, induction and training for all staff as appropriate.

· Ensures regular performance appraisals and encourages the personal development plans and the identification of training needs.

· Ensure that project managers conduct disciplinary and grievance procedures and exit interviews, as necessary

Security

· Respect Terre des hommes security procedures in Iraq and verifies with Logistician regarding readiness in adherence.

· Insures, in coordination with the Logistician and with the support of the Country Representative (Director), that Tdh inpats and expats are aware of Tdh security procedures and follow them.

· Receives primary indications for security matters from the Logistician and from a variety of other sources (Inter-agency coordination, INGOs, staff, beneficiaries) and share relevant information with the rest of the Iraq team.

· Verify the Logistician’s regular update of 1. Security plan documents, 2. Reporting of staff lists for UN evacuation plan, and 3. Existence and correct update of emergency kits.

Representation

· Make recommendations to the Country Representative (Director) regarding security issues, including enacting hibernation and/or evacuation plans

· Acts as the local Tdh focal point for monitoring visits and local queries posed by donors

· Ensures overall Tdh coordination with the UN agencies and government in Tikrit and Kirkouk, including the sharing of information and reporting.

· In coordination with the Country Representative (Director), guarantees that all formalities required by the government are prepared properly, kept up to date, and presented punctually.

· Attends or delegates attendance to appropriate external humanitarian meetings, both general and sector, in order to ensure Tdh’s aims and activities are shared with humanitarian partners.

Reporting

· Produces a monthly report per format in Iraq and submit to the Country Representative (Director).

· Using field perspective, integrates context assessment of Daddab and Kirkouk into reporting and communications; identify geopolitical trends and indicators which may impact programme activities

· Coordinates, prepares and elaborates institutional donor reports for submission to the Country Representative (Director).

· Ensure timely submission of monthly Situation Reports by programme managers

Profile :

· University degree in development, international relations or a related field, master’s degree preferred

· Good knowledge of humanitarian environment (NGO, UN, Donors…);

· 3-5 years of oversees experience in program management;

· Substantial management experience as well as strong organizational, interpersonal, and communication skills

· Experience in and report preparation and writing;

· Fluent written and spoken English; Ability to read, to analyse, and interpret technical procedures, or governmental regulations

· Excellent interpersonal skills (incl. communication and representation), mature and autonomous, proactive

· wash project manager background is an asset

Child Protection Policy

· Commits to respect the Child Protection Policy.

· Commits to ensure the best implementation possible of the Child Protection Policy in Tikrit and Kirkouk, including participation in annual audit, and reviews and updates of action plan.

· Commits to inform the Country Representative (Director) and/or the Child Protection Programme Manager and/or the Desk Officer and to deal with any case of any allegations or possibility of transgression, even potential, of the Child Protection Policy.

Procedure:

We will only consider complete online applications corresponding to the required profile. Your application must include a complete CV and a covering letter.

If you are not shortlisted, your file will be destroyed by us, according to the rules on data protection.

If you face difficulties in applying online, please contact our HR department: rh@tdh.ch

Terre des hommes provides equal working conditions for men and women. Furthermore, for candidates with equivalent qualifications and for positions with responsibilities, applications from women are strongly encouraged. The recruitment and selection procedures of Terre des hommes reflect our commitment for child security and protection.

We will only consider complete online applications which correspond to the required profile :https://tdh.luceosolutions.com/recrute/fo_form_cand.php?idpartenaire=1&id=704